Remote Administrative Assistant and Office Manager

Job Title:

• Remote Administrative Assistant and Office Manager

Location:

• Remote

Position Type:

Part-Time or Full-Time

Job Summary:

As a Remote Assistant and Office Manager, you will play a crucial role in ensuring the smooth operation of day-to-day business activities. This dual role requires a blend of administrative support, organizational skills, and office management expertise. You will assist executives with scheduling, communication, and task management while also overseeing the administrative functions that keep the remote office running efficiently. Your ability to manage multiple tasks, maintain organization, and provide high-level support will be key to your success in this role.

Key Responsibilities:

• Executive Support: Assist executives with daily administrative tasks, including managing calendars, scheduling meetings, organizing travel arrangements, and handling correspondence. Ensure that all communications are handled promptly and professionally.
• Office Management: Oversee the administrative operations of the remote office, including maintaining digital files, managing office supplies, and coordinating with vendors. Ensure that the virtual office environment remains organized and efficient.
• Communication Management: Serve as the primary point of contact for internal and external communications. Manage emails, phone calls, and messages, prioritizing and escalating issues as necessary.
• Task Management: Assist with project management by tracking deadlines, following up on action items, and coordinating with team members to ensure timely completion of tasks. Use task management tools to keep the team organized and on track.
• Meeting Coordination: Schedule, organize, and manage virtual meetings, including preparing agendas, taking minutes, and distributing follow-up actions. Ensure that all participants have the necessary information and tools to participate effectively.
• Document Preparation: Prepare, edit, and format documents, presentations, and reports as needed. Ensure that all materials are accurate, professional, and delivered on time.
• Financial Administration: Assist with basic financial tasks such as invoicing, expense tracking, and budget monitoring. Coordinate with the finance team to ensure accurate and timely processing of financial documents.
• Event Planning: Organize virtual team events, webinars, and other remote gatherings to foster team cohesion and engagement. Manage logistics, communications, and follow-up activities for these events.
• HR Support:Assist with onboarding new employees, maintaining employee records, and coordinating HR-related activities such as performance reviews and training sessions.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Management, or a related field preferred. Equivalent experience will be considered.
• Experience: 0-5 years of experience in an administrative or office management role, with at least 0-2 years in a remote work environment. Experience supporting senior executives is highly desirable.

Skills:

• Strong organizational and multitasking abilities, with excellent attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and task management tools (e.g., Asana, Trello).
• Ability to manage time effectively and prioritize tasks in a fast-paced, remote environment.
• Experience with basic financial tasks such as invoicing and expense tracking.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• High level of discretion and confidentiality when handling sensitive information.

Work Environment:

This is a fully remote position, requiring a reliable internet connection and a suitable home office setup. Occasional virtual meetings outside of standard business hours may be required to accommodate different time zones.

Why Join Piedmont Technical Experts?

Piedmont Technical Experts offers a dynamic and flexible work environment where your organizational skills will make a significant impact. We value work-life balance and provide opportunities for professional growth. If you thrive in a remote setting and excel at managing multiple tasks, this role is perfect for you.

How to Apply:

Please submit your resume and a cover letter detailing your relevant experience and interest in the Remote Assistant and Office Manager position to careers@piedmonttechnicalexperts.com and will be reviewed on receipt and qualified applicants will be contacted as positions open.

Equal Opportunity Employer:

Piedmont Technical Experts is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.*